Corporate Governance Seal

CORPORATE GOVERNANCE SCORECARD

 

PARTICULARS FILE
I. Stakeholder Relationships
1. Does the GOCC disclose a policy that:
a.   Stipulates the existence and scope of its effort to address customer’s welfare? The Revised TPB Code of Corporate Governance states under Sec.33 thereof, thus: “Every Director and Officer accepts the position fully aware that he assumes certain responsibilities not only to the Board, but also with different constituencies or stakeholdes, who have the right to expect that the Board is being run in a prudent manner and with due regard to the interests of the all Stakeholders. Consequently, members of the Board and Officers shall deal failry with the Board’s employees, customers, suppliers and other stakeholders. No member of the Board or Officer may take unfair advantage of the Board’s employees, customers, suppliers and other Stakeholders through manipulation, concealment, abuse of confidential or privileged information, misrepresentation of material facts or any other unfair dealing practice”.

Revised TPB Code of Corporate Governance approved under Board Resolution No. 253 Series of 2020

b.  Elaborates its efforts to interact with the communities in which they operate? Since 2015, TPB’s interaction with communities has been anchored on the CSR Statement. This document clearly indicates that the CSR programs, projects, and activities that the agency will implement should be based on either of the following objectives: a. To increase the environmental awareness of tourism stakeholders b. To result to greater respect for nature and c. To appreciate local culture and heritage

TPB CSR Statement

c.  Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development? The TPB created the Energy Efficiency and Conservation Committee (EECC) through Office Order no. 2021-030A, effective June 15, 2021. On July 16, 2021, the committee received the COO’s approval on the EEC Policy and on July 30, 2021 issued the approved EEC Action Plan to all the TPB employees via email blast. The main goal is to reduce the monthly electricity and fuel consumption based on the 2019 baseline by 10%.TPB has submitted a copy of these office order, policy and plans and regularly submits the monthly report to the Department of Energy (DOE).

EECC Office Order 2021- 030A; EEC Policy dated July 16, 2021; EEC Action Plan dated July 30, 2021; monthly reports submitted to DOE

2.  Does the GOCC disclose the activities that it has undertaken to implement the abovementioned policies?
a.  Customer health and safety TPB PHRDD crafted the TPB Mental Health Program and received the COO’s approval on 22 June 2021. The TPB Mental Health Program is in compliance to the Civil Service Commission Memorandum Circular No. 04, series of 2020 with subject: “ Mental Health Program in the Public Sector” and pursuant to Republic Act No. 11036 otherwise known as the Mental Health Act (MHA) of 2018 and its Implementing Rules and Regulations signed on January 22, 2019, the Tourism Promotions Board (TPB) shall integrate and advocate the mental health initiatives in all human resource and organizational development policies and programs in the agency and ensure that every employee is consciously aware and sensitive to mental health issues and programs.

COO Approved TPB Mental Health Program dated 22 June 2021; COO Approved Learning and Development Plan which includes Mental Health Program activities such as mental health sessions, etc.

b.  Interaction with the communities In 2020, the TPB has implemented the following CSR related projects: a. Assistance to COVID-19 Frontliner Heroes (UPManila on 20 June 2020) b. Community Assistance to Bicol Region which was affected by Super Typhoon Rolly (23 November 2020) c. Community Assistance to Cagayan Valley Region which was affected by Typhoon Ulysses (23 November 2020) The CSR projects in 2020 involved the repacking of hygiene kits and relief goods for the beneficiaries. Due to the restrictions brought by the COVID-19 pandemic, TPB was not able to personally travel to Bicol and Cagayan Valley regions to give the relief goods. TPB’s local partners (DOT Region II and LTO Regional Offices) assisted in distributing the relief goods to the beneficiaries.

a. Assistance to COVID-19 Frontliner Heroes (UPManila on 20 June 2020) Terminal Report | Photo Documentation

b. Community Assistance to Bicol Region which was affected by Super Typhoon Rolly (23 November 2020) Terminal Report | Photo Documentation

c. Community Assistance to Cagayan Valley Region which was affected by Typhoon Ulysses (23 November 2020) Terminal Report | Photo Documentation

c.  Environmentally-friendly value chain The ECC Action Plan was approved only in 2021. In addition to the monthly report submitted to DOE, the TPB EECC shared the EEC Action Plan through the TPB Town Hall Meeting held on Sept. 3, 2021, and posted energy saving tips posters in all departments/offices.

Record of Town Hall Meeting on Sept.3, 2021; EEC posters; monthly reports submitted to DOE

3.  Does the GOCC have a separate corporate social responsibility (CSR) report/section or sustainability report / section? In 2020, due to the severe impact of the COVID-19 pandemic and several typhoons, the TPB decided to prioritize the conduct of the following CSR projects: a. Assistance to COVID-19 Frontliner Heroes (UPManila on 20 June 2020) In recognition of the valuable contribution of healthcare professionals in the fight against the COVID-19, the TPB donated 500 hygiene kits and other health and safety products to the Philippine General Hospital (PGH) Health Care Workers through the “Panatag na Kanlungan: A Safe Haven of Philippine General Hospital Health Care Workers”. b. Community Assistance to Bicol Region which was affected by Super Typhoon Rolly (23 November 2020) c. Community Assistance to Cagayan Valley Region which was affected by Typhoon Ulysses (23 November 2020) The Bicol and Cagayan Valley regions are both tourism destinations that were greatly devastated by typhoons. To provide assistance to families and tourism workers affected by these calamities, the TPB donated food packs and hygiene kits in the two regions

a. Assistance to COVID-19 Frontliner Heroes (UPManila on 20 June 2020) Terminal Report | Photo Documentation

b. Community Assistance to Bicol Region which was affected by Super Typhoon Rolly (23 November 2020) Terminal Report | Photo Documentation

c. Community Assistance to Cagayan Valley Region which was affected by Typhoon Ulysses (23 November 2020) Terminal Report | Photo Documentation

4. Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights.
Does the GOCC provide contact details via the company’s website or Annual Report which stakeholders (e.g. customers, suppliers, general public, etc. ) can use to voice their concerns and/or complaints for possible violation of their rights? Through the TPB website, stakeholders are given the channels to voice out their concerns and/or complaints: email: [email protected] Telephone: +63 85259318 to 27 Fax No: +63 2 85216165 / +63 2 85253314 Address: 4th Floor, Legaspi Towers 300, Roxas Boulevard, Manila 1004 Stakeholder concerns and/or complaints can be sent in the form of letter, email, or phone call.

CONTACT US

5.  Performance-enhancing mechanisms for employee participation should be permitted to develop:
a.  Does the GOCC explicitly mention the health, safety and welfare policy for its employees? TPB PHRDD crafted the TPB Mental Health Program and received the COO’s approval on 22 June 2021. The TPB Mental Health Program is in compliance with the Civil Service Commission Memorandum Circular No. 04, series of 2020 with subject: “ Mental Health Program in the Public Sector” and pursuant to Republic Act No. 11036 otherwise known as the Mental Health Act (MHA) of 2018 and its Implementing Rules and Regulations signed on January 22, 2019, the Tourism Promotions Board (TPB) shall integrate and advocate the mental health initiatives in all human resource and organizational development policies and programs in the agency and ensure that every employee is consciously aware and sensitive to mental health issues and programs. The TPB Policy on Occupational Safety and Security was approved on August 4, 2021 and is scheduled for roll out within the year.

COO Approved TPB Mental Health Program dated 22 June 2021; COO Approved Learning and Development Plan which includes Mental Health Program activities such as mental health sessions, etc.; Copy of the approved TPB Policy on Occupational Safety and Security dated 4 August 2021

b.  Does the GOCC publish data relating to health, safety and welfare of its employees? TPB PHRDD crafted the TPB Mental Health Program and received the COO’s approval on 22 June 2021. The TPB Mental Health Program is in compliance with the Civil Service Commission Memorandum Circular No. 04, series of 2020 with subject: “ Mental Health Program in the Public Sector” and pursuant to Republic Act No. 11036 otherwise known as the Mental Health Act (MHA) of 2018 and its Implementing Rules and Regulations signed on January 22, 2019, the Tourism Promotions Board (TPB) shall integrate and advocate the mental health initiatives in all human resource and organizational development policies and programs in the agency and ensure that every employee is consciously aware and sensitive to mental health issues and programs. The TPB Policy on Occupational Safety and Security was approved on August 4, 2021 and is scheduled for roll out within the year.

COO Approved TPB Mental Health Program dated 22 June 2021; COO Approved Learning and Development Plan which includes Mental Health Program activities such as mental health sessions, etc.; Copy of the approved TPB Policy on Occupational Safety and Security dated 4 August 2021

c.  Does the GOCC have training and development programmes for its employees? TPB PHRDD has 2021 approved annual Training Plan and Work Program Calendar for continous learning and to address the competency gaps of all TPB employees.

COO approved 2021 LAD Plan dated 11 March 2021

d.  Does the GOCC publish data on training and development programmes for its employees? The TPB PHRDD has 2020 Training Plan and Work Program Calendarfor continuous learningand to address the competency gaps of all TPB emplpyees

https://www.tpb.gov.ph/wp-content/uploads/2021/06/2020-Training-Summary.pdf

6.  Stakeholders including individual employee and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this.
a.  Does the GOCC have procedures for complains by employees concerning illegal (including corruption) and unethical behavior? The Tourism Board approved, through Board Resolution No. 174, Series of 2018, the TPB’s Whistleblowing Policy Guidelines, outlining the whistleblowing mechanisms, channels and procedures. This has been fully circulated in the workplace and made public with its posting on the TPB Website.

https://www.tpb.gov.ph/wp-content/uploads/2019/02/TPBs-Whistle-Blowing-Policy.pdf

b.  Does the GOCC have procedures to protect an employee/person who reals illegal/unethical behavior from retaliation? No. 8 of TPB’s Whistle Blowing Policy Guidelines expressly covers “Protection of a Whistleblower Against Retaliation”.

https://www.tpb.gov.ph/wp-content/uploads/2019/02/TPBs-Whistle-Blowing-Policy.pdf

II.  Disclosure and Transparency
7.  Quality of Annual Report

Does the GOCC’s annual report disclose the following items:

a.  Corporate objectives To ensure that TPB will be able to achieve its Vision and conduct programs, projects, and activities according to its Mission, the agency has prepared a Strategy Map that will serve as a guide on the specific strategic objectives that it should embody. The Strategy Map focuses on the aspects of (1) Customer, (2) Finance, (3) Internal Process, and (4) Learning & Growth. TPB’s strategic objectives are SMART as they are specific to the organization, timely in accordance with the Vision Statement, realistic in terms of the Mission Statement, and are measurable and achievable through the strategic measures included in the 2020 Performance Scorecard.

TPB Strategy Map

b.  Financial performance indicators The TPB website contain updated quarterly financial statements and other pertinent reports

Transparency Seal

c.  Non-financial performance indicators Based on the Recalibrated 2020 Performance Agreement uploaded on the TPB website, the strategic measures are grouped based on the following aspects: a. Customers/Stakeholders b. Financial c. Internal Process d. Learning & Growth Only 1 strategic measure (SM 7a & SM 7b) is related to financial performance. The rest of the strategic measures are Non-Financial Performance Indicators.

https://www.tpb.gov.ph/wp-content/uploads/2021/05/GCG_Transmittal-of-the-Recalibrated-2020-Performance-Scorecard.pdf

d.  Details of whistle-blowing policy The Tourism Board approved, through Board Resolution No. 174, Series of 2018, the TPB’s Whistleblowing Policy Guidelines, outlining the whistleblowing mechanisms, channels and procedures. This has been fully circulated in the workplace and made public with its posting on the TPB Website.

Transparency Seal

e.  Biographical details (at least age, qualifications, date of first appointment, relevant experience, and any other directorships of listed companies) of directors / commissioners All members (Ex-officio and Representative Directors) of the Tourism Board with their respective resumes are disclosed in the TPB Website.

 

Board of Directors

f.  Training and / or continuing education programme attended by each director / commissioner The Appointive Directors participated in ICD’s Risk Management in the Age of COVID-19 Webinar on 14 May 2020.

ICD-issued E-Certificate confirming the participation of the Appointive Directors in the Webinar.

8.  Are the Annual Reports downloadable from the GOCC’s website? TPB’s annual reports, including the detailed Accomplishment Report per quarter, can be downloaded from the agency’s website. TPB’s Financial Statements are likewise downloadable from its Corporate Governance Seal.

ANNUAL REPORTS

9.  Corporate Governance Confirmation Statement
Does the Annual Report contain a statement confirming the company’s full compliance with the code of corporate governance and where there is non-compliance identify and explain reasons for each such issue? No. The TPB Website does not contain a statement confirming TPB’s full compliance with the Code of Corporate Governance.
10.  Timely filing / release of annual financial reports
a.  Are the audited annual financial report / statement released within 60 days upon receipt from COA? The Audited Financial Statements (AFS) for CY 2020 from COA was dated July 30, 2021 and was received by TPB on July 31, 2021. Consequently, it was uploaded to our website on August 11, 2021.

Transparency Seal

b.  Is the annual report released within 90 days from release of audited financial report? The TPB’s 2020 Annual Report E-Copy was transmitted to the Office of the President, through the Presidental Management Staff, the Senate of the Philippines and House of Representatives on 26 July 2021, while the TPB received the Audited Financial Report on 31 July 2021.

Annual Reports

c.  Is the true and fairness/fair representation of the annual financial statement/reports affirmed by the board of directors/commissioners and/or the relevant officers of the company? Execution of the Directors’ Responsibility Over Financial Documents (Statement by the Diectors confirming the truth and fairness of TPB’s financial statements similar to a Statement of Management Responsibility) embodied in Board Resolution No. 253.

https://www.tpb.gov.ph/wp-content/uploads/2021/06/Revised-TPB-Code-of-Corporate-Governance-26May2020.pdf

11. 11.a. Corporate Vision and Mission / Strategy

Has the Board of Directors reviewed the vision and mission / strategy in the last financial year?

Based on Board Resolution No. 263, the TPB Strategy Map, which contains the agency’s vision, mission, and strategic objectives, was presented during the Board of Directors’ Meeting on 30 July 2020 (including the Corporate Quality Policy). The Board of Directors reviewed and approved the Strategy Map and the Corporate Quality Policy on the same date.

Mission / Vision Statements

11.b Does the Board of Directors monitor / oversee the implementation of the corporate strategy? The Board of Directors oversees/monitors the implementation of the strategic objectives during the presentations on Board Meetings. One of the points of discussion during the meeting is the TPB Accomplishments for the period which detail the programs, projects, and activities conducted by the agency based on its four strategic pillars: SMARTourism, Partnerships as Pathways, Safe Bangon Turismo, and Organizational Effectiveness & Corporate Governance. These pillars are the foundation of TPB’s strategic objectives based on the Strategy Map.

Minutes of the TPB Regular Board of Directors’ Meeting held on 26 May 2020

12.  Did the GOCC achieve 90% in the PES? Based on TPB’s Final Monitoring Report on the Recalibrated 2020 Performance Scorecard, the agency has an indicative performance rating of 96.8%. Note: As of 30 September 2021, TPB has not yet received the results of the GCG validation of 2020 Recalibrated Performance Scorecard.

GCG Validation on FY 2020 TPB’s Performance Scorecard

2020 Balance Scorecard

13.  Code of ethics or conduct
a.  Are the details of the code of ethics or conduct disclosed? The TPB adheres to the CSC RA 6713 or An Act Establishibg a Code of Conduct and Ethical Standards for Public Officials and Employees. To Uphold the time-honored principle of Public Office being a Public Trust. Granting incentives and rewards for exemplary service, enumerating prohibited acts and transactions and providing penalties for violations thereof and for other purposes. Likewise, the TPB conducted two (2) ThinkTalk elearning sessions with the following topics: 1. Valuing Ethics in the Public Service conducted on 25 July 2021 via zoom platform 2. REVIEW OF ETHICAL STANDARDS AND DISCIPLINARY ACTIONS conducted on 26 April 2021 via zoom platform

CSC RA 6713; ThinkTalk eLearning Sessions recordings and attendance of TPB employees

b.  Does the GOCC disclose that all Directors / Commissioners, senior management and employees are required to comply with the code? The TPB adheres to the CSC RA 6713 or An Act Establishing a Code of Conduct and Ethical Standards for Public Officials and Employees. To Uphold the time-honored principle of Public Office being a Public Trust. Granting incentives and rewards for exemplary service, enumerating prohibited acts and transactions and providing penalties for violations thereof and for other purposes. Likewise, the TPB conducted two (2) ThinkTalk elearning sessions with the following topics: 1. Valuing Ethics in the Public Service conducted on 25 July 2021 via zoom platform 2. REVIEW OF ETHICAL STANDARDS AND DISCIPLINARY ACTIONS conducted on 26 April 2021 via zoom platform

CSC RA 6713; ThinkTalk eLearning Sessions recordings and attendance of TPB employees

c.  Does the company disclose how it implements and monitors compliance with the code of ethics or conduct? The TPB adheres to the CSC RA 6713 or An Act Establishing a Code of Conduct and Ethical Standards for Public Officials and Employees. To Uphold the time-honored principle of Public Office being a Public Trust. Granting incentives and rewards for exemplary service, enumerating prohibited acts and transactions and providing penalties for violations thereof and for other purposes. Likewise, the TPB conducted two (2) ThinkTalk elearning sessions with the following topics: 1. Valuing Ethics in the Public Service conducted on 25 July 2021 via zoom platform 2. REVIEW OF ETHICAL STANDARDS AND DISCIPLINARY ACTIONS conducted on 26 April 2021 via zoom platform

CSC RA 6713; ThinkTalk eLearning Sessions recordings and attendance of TPB employees

14.  Does the Board appoint a Nomination and Compensation / Renumeration Committee?   

Yes. The Members of the Committee were first appointed in 2016. The Committee was reconstituted on October 16 2018 through Board Resolution No. 173. The Remuneration and Nomination Committee was reorganized on 31 January 2020 by virtue of Board Resolution No. 241.

Board Resolution No. 241

15.  Did the Nomination and Compensation / Remuneration Committee meet at least twice during the year?

The Nomination and Remuneration Committee did not meet in 2017. However on 16 October 2018, the Committees were reconstituted. The Committee met on 3 December 2018. The Remuneration and Nomination Committee of the Tourism Board met on 06 August 2020 and 04 September 2020. In 2021, the Committee met on 22 March and 28 June.

2020 Remuneration and Nomination Committee Reports

16.  If yes, is the report of the Nomination and Compensation / Renumeration Committee publicly disclosed?  Not Applicable in 2017 as the Nomination and Remuneration Committee did not meet.

The Committee Reports of the Remuneration and Nomination Committee for 06 August 2020 & 04 September 2020 Meetings were uploaded already in the TPB website.

2020 Remuneration and Nomination Committee Reports

17.  Does the Board appoint an Audit Committee?

Yes. The Members of the Committee were first appointed in 2016. The Committee was reconstituted on October 16 2018 through Board Resolution No. 173. The Audit Committee was reorganized on 31 January 2020 and was made effective by Board Resolution No. 241 Series of 2020.

Board Resolution No. 241 Series of 2020

18.  If yes, is the report of the Audit Committee publicly disclosed?

The 2020 Audit Committee Reports are accessible in the TPB Website.

2020 Audit Committee Reports

19.  Does at least one member of the Audit Committee have an audit, accounting or finance background (qualification or experience)?

Yes, Usec. Reinier Paul R. Yebra and TPB Board of Director Eduardo F. Pelaez.

20.  Did the Audit Committee meet at least four times during the year?   the Audit Committee did not meet in 2017?

The Audit Committee did not meet in 2017 and 2018. The Audit Committee met for four times in 2020 (11 February 2020, 17 July 2020, 23 November 2020 and 16 December 2020). In 2021, the Committee met on 1 March and 28 May.

2020 Audit Committee Reports

21.  Does the Board appoint a Risk Management Committee?

Yes. The Members of the Committee were first appointed in 2016. The Committee was reconstituted on October 16 2018 through Board Resolution No. 173. The Risk Remedial and Management Committee was reorganized on 31 January 2020 and was made effective by Board Resolution No. 241 Series of 2020.

Board Resolution No. 241 Series of 2020.

22.  If yes, is the report on Risk Management Committee publicly disclosed?

Not applicable in 2020 as the Risk Management Committee did not meet.

23.  Does at least one member of the Risk Management Committee have a background in finance and investments?
Yes, Asec. Rosario Virginia C. Gaetos and Appointive Director Eduardo F. Pelaez.
24.  Board meetings and attendance
a. Are the Board of Directors meetings scheduled at the beginning of the year? (end of Q1) There was compliance in 2020. In 2020, the Board convened on 31 January, 11 February and 26 February. This 2021, the Board convened on 28 January, 23 February, and 25 March.This 2021, the Board convened on 28 January, 23 February, 29 April, 27 May, 25 June, 29 July and 31 August (Asynchronous). Every succeeding (monthly meeting) is set the day of the regular monthly meeting, thus a month ahead and usually on the fourth (4th) Thursday of the succeeding month.

2020 Minutes of the Meeting

2021 Minutes of the Meeting

b.  Does the Board of Directors meet at least monthly? Attendance of all Directors, as well as other TPB officers and personnel are listed and made part of every Minutes of the Regular (Monthly) Board of Directors’ Meeting).

2020 Minutes of the Meeting

2021 Minutes of the Meeting

c.  Did the Board of Directors meet on at least 75% on their scheduled meetings? Yes. The Board of Directors have met in all the eight (8) scheduled meetings in 2017. For 2018, the Board met on at least 75% of their scheduled meetings. Eleven meetings were held within 12 months. In 2019, the Board had eight (8) Board meetings. While in 2020, twelve (12) Board meetings were held. In 2021, as to date, there were 8 scheduled meetings which the Board members met.

2020 Minutes of the Meeting

2021 Minutes of the Meeting

d.  Has each of the directors / commissioners attended at least 90% of all the board meetings held during the year? Yes. All members of the Board and appointive directors attended at least 90% of all 2020 BOD meeting as indicated in the attendance list of the Minutes of Regular BOD Meeting.

2020 Minutes of the Meeting

e.  Did the Board of Directors meet separately at least once during the year without the President / CEO present? The Board of Directors did not meet separately during 2017, 2018, 2019, 2020 and 2021 without the President / CEO.

No meeting was held without the presence of the COO of the TPB

25. Access to information
a.  Does the GOCC have a policy that stipulates board papers for Board of Directors / Commissioners meetings be provided to the Board at least three (3) working days in advance of the board meeting? As stated in Part V Reading and Approval of the Minutes ( in lines 98 to 100) of the TPB 16th Board Meeting dated 1 September 2016. Presently, the prescribed period for submission of Board meeting materials is five (5) working days prior to the Board Meeting.

Minutes of the TPB 16th Board Meeting

 

b.  Is the Board Secretary trained in legal, accountancy or company secretarial practices? Yes. The Acting Corporate Secretary is an OGCC designated lawyer, and has been discharging the functions as such since his designation under Board Resolution No. 225, Series of 2019.

Board Resolution No. 225, 11 September 2019.

26.  Internal Audit
a.  Does the company have a separate internal audit function? There is an Board of Directors (BOD) Audit Committee. The Committee was reconstituted on October 16 2018 through Board Resolution No. 173. It was reorganized on 31 January 2020 and was made effective by Board Resolution No. 241 Series of 2020. Further, there is an Internal Audit Office (IAO) that functionally reports to and is supervisied by the BOD Audit Committee.

Board Resolution No. 173, series of 2018 and Board Resolution No. 241, Series of 2020.

b.  Does the appointment and removal of the internal auditor require the approval of the Audit Committee? Yes. The BOD Audit Committee recommends the appointment, removal and promotion of the internal auditor, subject to the procedure of hiring and personnel actions of the Personnel and Human Resource Development Division (PHRDD).
27.  Risk Oversight
a.  Does the company disclose the internal control procedures / risk management systems it has in place? The TPB has a risk managament system embedded in the ISO QMS processes. All departments have existing Risk Registers and Risk Control Plans as part of the QMS Requirements.

 

TPB ISO-QMS 9001:2015

b.  Does the Annual Report disclose that the Board of Directors / Commissioners has overseen a review of the company’s materials controls (including operational, financial and compliance controls ) and rick management systems? The TPB has conducted a review of its internal control systems through the Internat Audit Office (IAO). This is reflected in the TPB 2020 Audit Report under the topic: Improve Internal Processes and Systems and Good Governance Compliance.

 

TPB 2020 Annual Report

c.  Does the company disclose how key risks are managed? The Risk Registers of every Department with QMSenrolled processes has identified the risks and the corresponding control mechanism outlined in the Risk Control Plans. All of these are part of the QMS Requirements.

 

TPB ISO-QMS 9001:2015

d.  Does the Annual Report contain a statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC’s Internal controls / risk management systems? The TPB 2020 Annual Report does not contain a statement relative to the comment of the BOD or the Audit Committee on the adequacy of the TPB’s risk management system and internal controls.
28.  Board Chairman

Do different persons assume the roles of Chairman and CEO?

Yes. Currently, the Chairman/Chairperson of the Tourism Board is Secretary Bernadette Romulo Puyat with Assistant Secretary Howard Lance A. Uyking as the Alternate Chairperson and the Chief Operating Officer of the Tourism Promotions Board is Atty. Maria Anthonette C. Velasco-Allones serves as the Vice- Chairperson of the Board.

 

TPB Board of Directors

29. Board of Directors Development
a.  Does the GOCC have orientation programmes for new Directors? No Orientation Program for new Directors is in place.
b.  Does the GOCC have a policy that encourages Directors / Commissioners to attend on-going or continuous professional education programmes? Under Section 16.2.3 of the Revised TPB Code of Corporate Governace, the BOD Goverance Committee has the duty of recommending the continuing education of Directors. Accordingly, the Appointive Directors are allocated a certain training budget yearly. In 2020, the amount of P 45, 000 was allocated for the trainings of the 3 Appointive Directors, each with an allocation of P15,000.

 

2020 Office of the Corporate Board Secretary (OCBS) PPMP.

c.  Did the Appointive Directors attend at least 1 training for the calendar year? Yes. In 2020, Director Vanessa L. Suatengco, Director Eduardo F. Pelaez and Chief Operating Officer (COO) Atty. Maria Anthonette Velasco-Allones attended the ICD Webinar “Risk Management in the Aged of COVID-19”

 

ICD- issued E-Certificate confirming the participation of the Appointive Directors in the Webinar.

30.  Board Appraisal
a.  Is an annual performance assessment conducted of the Board of Directors? There is no internal Board appraisal within the TPB
b.  Does the GOCC disclose the process followed in conducting the Board assessment? There is no internal Board appraisal within the TPB
c.  Does the GOCC disclose the criteria used in the Board assessment? There is no internal Board appraisal within the TPB
31.  Committee Appraisal

Is an annual performance assessment conducted of the Board of Directors Committee?

There is no internal Board appraisal within the TPB

 

 BONUS
1.  Does the GOCC practice Global Reporting Index (GRI) on its annual reports? No. The GRI is not yet practiced relative to TPB’s annual reports
Disclosure and Transparency
2.  Quality of Annual Report

Are the audited annual financial reports / statement released within 30 days upon the receipt from COA?

 

The Audited Financial Statements (AFS) for CY 2020 from COA was dated July 30, 2021 and was received by TPB on July 31, 2021. Consequently, it was released on August 11, 2021.

 

Transparency Seal

PENALTY
Responsibilities of the Board
1.  Are there members of the Board of Directors who hold more than five (5) positions in GOCCs and PLCs? None of the Appointive Directors sits in any other GOCC or Publicly-Listed Companies. Section 10 of the Revised TPB Code of Corporate Governance explicity prohibits the holding of multiple board seats, thus: SEC. 10. Multiple Board Seats. – The capacity of the appointive directors to serve shall not be compromised. As such, no appointive director may hold more than two (2) other Board seats in other GOCCs, its subsidiaries and/or affiliates

 

https://www.tpb.gov. ph/about/board-ofdirectors/

2.  Is there non-compliance with Good Governance Conditions? Based on the GCG letter dated 22 March 2021 regarding the Result of the Validation of the IATF Requirements for the 2019 PBB, TPB was found to be non-compliant with the Good Governance Condition for PHILGEPS (only 1 condition). Note: TPB has not yet received a GCG/IATFvalidated results for its compliance to 2020 Good Governance Conditions as of 30 September 2021.

 

Validation of the IATF Requirements for the 2019 PBB

 

GOOD GOVERNANCE CONDITION COMPLIANCE AND REPORTS

LIST WEBSITE LOCATION
A. Conditions Common to National Government Agencies and GOCCs
1.  Transparency Seal Certification Transparency Seal
2.  PhilGEPS Posting Certification Justification for Non-Posting in PHILGEPS 2020
Justification for Non-Posting in PHILGEPS 2019
FY 2016
FY 2015
FY 2014
FY 2013
3.  Citizen’s Charter Charter
Compliance on Government Quality Management System Standards (GQMSS)
4.  Compliance on Government Quality Management System Standards (GQMSS) TPB reconfirmation to ISO 9001:2015 (2nd Surveillance)
TPB reconfirmation to ISO 9001:2015
ISO 2020 Supporting Documents
TPB ISO 9001:2015 Certificate of Registration (3 years)
ISO 2019 Supporting Documents
TPB ISO 9001:2015 Transition Certificate of Registration
 TPB ISO Certificate
TPB reconfirmation ISO Certification
Trainings/Worskhops Conducted
TPB Corporate Quality Policy
TPB Quality Manual
5.  Statement of Assets, Liabilities and Net Worth (SALN) Submission and Compliance 2020 TPB SALN Guidelines and Procedures
TPB Review and Compliance Procedure In the Filing of SALN
2019 Certificate of Compliance
 2018 Certification of Compliance
 2017 Certification of Compliance
2016 Certification of Compliance
2015 Certification of Compliance
2014 Certification Of Compliance
2013 Certification Of Compliance
B.  Conditions specific to GOCCs Covered by RA 10149
1. Satisfaction of all statutory liabilities, including the payment of all taxes due to the Government and declaration and payment of all dividends to the State as of the end of the applicable calendar year. Statutory Liabilities Certification
1.  FY 2021
2.  FY 2020
3.  FY 2019
4.  FY 2018
GSIS Certificate
1.
FY 2020
2.
FY 2019
3.
FY 2018
Pag-Ibig Certificate
1.
FY 2020
2.
FY 2019
3.
FY 2018
Philhealth Certificate
1. FY 2020
2. FY 2019
3. FY 2018
BIR Certificate
1. FY 2020
2. FY 2019
3. FY 2018
2. Submission and execution of concrete and time bound actions plans for addressing Notices of Disallowance (NDs) and Audit Observation Memoranda (AOMs) from the Commission on Audit FY 2020 Agency Action Plan and Status of Implementation (AAPSI)

FY 2019 Agency Action Plan and Status of Implementation (AAPSI)

2018 Time Bound Action Plan

2017 Time Bound Action Plan for FY 2017 Issued COA Observations
2016 Time Bound Action Plan
2015 Concrete And Time Bound Action Plan On COA Observations
2014 AOM
2014 Time Bound Action Plan
2013 AOM And Action Plan
3. Posting of Information under Section 43 of GCG MC 2012-07 in the TPB Website. GCIS 2020

GCIS 2019

Information on Board Committees and their activities BOD Information
Code Of Corporate Governance
Complete compensation package of all the board members and officers, including travel, representation, transportation and any other form of expenses or allowances BOD Package 2016
BOD Package 2015
BOD Package 2014
BOD Package 2013
Compensation Package
Attendance record of Directors in Board and Committee meetings BOD Attendance 2015
BOD Attendance 2014
BOD Attendance 2013
Financial and Operational Matters
Latest annual Audited Financial and Performance Report within thirty (30) days from receipt of such Report Audited Annual Financial Statement CY 2020
Unaudited Financial Statements FY 2020
Audited Annual Financial Statement CY 2019
Audited Financial Report FY 2018
Audited Financial Report FY 2017
Audited Financial Report FY 2016
Management letter on Audit on TPB Unaudited Financial Report FY 2015
Audited Financial Report FY 2014
Audited Financial Statements in the immediate past years three (3) years Audited Financial Statement – past 3 years
Quarterly, and Annual Reports and Trial Balance submitted to COA Unaudited Financial Statement FY 2020
Audited Annual Financial Statement CY 2019
Audited Financial Report FY 2018
Audited Financial Report FY 2017
Audited Financial Report FY 2016
Unaudited Financial Report FY 2015
Management letter on Audit on TPB Unaudited Financial Report FY 2015
Audited Financial Report FY 2014
Audited Financial Report FY 2013
Audited Financial Report FY 2012
Current Corporate Operating Budget Current Corporate Operating Budget
Budget and Financial Accountability Reports Statement of Appropriations, Allotments, Obligations, Disbursements and Balances – as of the Quarter ending December 31, 2020
Current Year Statement of Appropriations, Allotments, Obligations,Disbursements and Balances – as of the Quarter ending December 31, 2019
Statement of Appropriations, Allotments, Obligations, Disbursements and Balances – as of the Quarter ending December 31, 2018
Statement of Appropriations, Allotments, Obligations, Disbursements and Balances – as of  the Quarter ending of December 31, 2017
Local and Foreign Borrowings Not applicable to TPB
– An appropriation from the National Government of not less than P500Million  annually for at least 5 years
– 70 % of 50% net income of the Duty Free Philippines accruing to the Department of Tourism
– At least 25% of the 50% National Government share remitted by the Philippine Amusement and Gaming Corporation (PAGCOR) to the National Treasury
– At least 25% of the National Government share remitted by the international airports and seaports to the National Treasury
Special Conditions:

– In NO CASE shall promotions and marketing activities receive less than 50% of the annual utilization of the Fund.

– Not more than 10% of the Fund shall be used for all the other administrative and operating expenses.
Special Contingency Fund – 10% of the allocation for promotions and marketing budget. This shall be used in the event of emergencies to provide the TPB with sufficient resources to undertake marketing and promotions activities that will encourage sustained tourism interest in the Philippines and that will address the adverse effects of these emergencies
All borrowings guaranteed by the government Not applicable to TPB
Any material risk factors and measures taken to manage such risks Material Risk Factors And Measures
Performance Evaluation System System of Rating and Ranking
Supervisory
Non-Supervisory
Drivers
Governance Matters
Charter Statement / Mission – Vision Statements TPB Strategy Map
Mission / Vision Statements
2021 Performance Agreement
Recalibrated 2020 Performance Agreement
2020 Performance Agreement
2019 Performance Agreement
2018 Performance Agreement
2017 Performance Agreement
2016 Performance Agreement
2015 Performance Agreement Report
2014 Performance Agreement Report
2013 Performance Agreement Report
Organizational Chart TPB Organizational Structure
Manual of Corporate Governance Code Of Corporate Governance
CSR 2021: Gratitude Kits for PCMC Personnel Terminal Report
CSR 2021: Gratitude Kits for PCMC Personnel Photo DocumentationCSR 2021: Community Assistance to Bulabog Beach Terminal Report
CSR 2021: Community Assistance to Bulabog  Beach Photo DocumentationCSR 2021- 3rd Leg: Community Assistance to Philippine Children’s Medical Center (PCMC), Philippine General Hospital (PGH) and Museo Pambata Terminal Report
CSR 2021- 3rd Leg: Community Assistance to Philippine Children’s Medical Center (PCMC), Philippine General Hospital (PGH) and Museo Pambata Photo Documentation
CSR 2021-1st Leg: Community Assistance to UP-PGH Terminal Report
CSR 2021-1st Leg: Community Assistance to UP-PGH Photo Documentation
CSR 2020 3rd Leg – Community Assistant to the Cagayan Valley Region Terminal Report
CSR 2020 3rd Leg – Community Assistant to the Cagayan Valley Region Photo Documentation
CSR 2020 2nd Leg – Community Assistant to Bicol Terminal Report
CSR 2020 2nd Leg – Community Assistance to Bicol Photo Documentation
CSR  2020 1st Leg – Assistance to COVID-19 Front Liners Heroes Terminal Report
CSR  2020 1st Leg – Assistance to COVID-19 Front Liners Heroes Photo DocumentationMetro Mania Leg – Tomas Morato Elementary School
Metro Manila Leg – Tomas Morato Photo Documentation
Metro Manila Leg- Cubao Elementary School Terminal Report 2019
Metro Manila Leg- Cubao Photo Documentation
Laguna and Tanay Terminal Report
Laguna and Tanay Photo Documentation 2019
IP Community Assistance Leg in Adams, Ilocos Norte Terminal Report 2019
IP Community Assistance Leg in Adams, Ilocos Norte Photo Documentation  2019
Community Assistance and ArtReach in Tarlac
Tarlac CSR Photo Documentation 2019Laguna CSR Terminal Report
Laguna CSR Photo Documentation
Banaue CSR Terminal Report
Banaue CSR Photo Documentation
Palawan CSR Terminal Report
Palawan CSR Photo Documentation
Leyte CSR Terminal Report
Leyte CSR Photo Documentation
Occidental Mindoro CSR Terminal Report
Occidental Mindoro CSR Photo Documentation
Camiguin CSR Terminal Report
Camiguin CSR Photo Documentation
Customers’ Welfare Policies
Customers’ Welfare Activities
Environmentally-Friendly Value Chain Policies
Contact Details For Complaints Of Other Stakeholders
2020 Trainings / Seminars
2019  Trainings / Seminars
2018 Trainings / Seminars
2017 Trainings / Seminars
2016 Training and Development Programs 
2015 Trainings / Seminars
2014 Trainings / Seminars
Balance Scorecard FY 2021 4Q TPB PES Monitoring Report
2020 Balance Scorecard
2019 Balance Scorecard
2018 Balance Scorecard
2017 Balance Scorecard
2016 Balance Scorecard
2015 Balance Scorecard
2014 Balance Scorecard
2013 Balance Scorecard
No Gift Policy Statement, approved by the GCG pursuant to Section 29 of GCG MC 2012-07 No Gift Policy Statement
Certification of Compliance for Statutory Liabilities Statutory Liabilities Certification
1.  FY 2020
2.  FY 2019
3.  FY 2018
GSIS Certificate
1. FY 2020
2. FY 2019
3. FY 2018
Pag-Ibig Certificate
1. FY 2020
2. FY 2019
3. FY 2018
Philhealth Certificate
1. FY 2020
2. FY 2019
3. FY 2018
BIR Certificate
1. FY 2020
2. FY 2019
3. FY 2018
TPB Whistleblowing Policy and Guidelines TPB Whistleblowing Policy and Guidelines
TPB Freedom of Information Corporation Manual TPB FOI Manua