Corporate Governance Seal | Tourism Promotions Board

CORPORATE GOVERNANCE SCORECARD

PARTICULARS	FILE
I. Stakeholder Relationships
1. Does the GOCC disclose a policy that:
a. Stipulates the existence and scope of its effort to address customer’s welfare?	Customers’ Welfare Policies
b. Elaborates its efforts to interact with the communities in which they operate?	TPB CSR Statement
c. Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development?	TPB CSR Statement
2. Does the GOCC disclose the activities that it has undertaken to implement the abovementioned policies?
a. Customer health and safety	Customer Health and Safety
b. Interaction with the communities	Palawan CSR Terminal Report Palawan CSR Photo Documentation Leyte CSR Terminal Report Leyte CSR Photo Documentation Occidental Mindoro CSR Terminal Report Occidental Mindoro CSR Photo Documentation Camiguin CSR Terminal Report Camiguin CSR Photo Documentation
c. Environmentally-friendly value chain	Environmentally-Friendly Value Chain Policies Environmentally Friendly
3. Does the GOCC have a separate corporate social responsibility (CSR) report/section or sustainability report / section?	TPB CSR Statement Palawan CSR Terminal Report Palawan CSR Photo Documentation Leyte CSR Terminal Report Leyte CSR Photo Documentation Occidental Mindoro CSR Terminal Report Occidental Mindoro CSR Photo Documentation Camiguin CSR Terminal Report Camiguin CSR Photo Documentation Customers’ Welfare Policies Customers’ Welfare Activities Environmentally-Friendly Value Chain Policies Contact Details For Complaints Of Other Stakeholders 2015 Trainings / Seminars 2014 Trainings / Seminars
4. Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights.
Does the GOCC provide contact details via the company’s website or Annual Report which stakeholders (e.g. customers, suppliers, general public, etc. ) can use to voice their concerns and/or complaints for possible violation of their rights?	CONTACT US
5. Performance-enhancing mechanisms for employee participation should be permitted to develop:
a. Does the GOCC explicitly mention the health, safety and welfare policy for its employees?	2017 Trainings / Seminars 2016 Training and Development Programs 2015 Trainings / Seminars 2014 Trainings / Seminars
b. Does the GOCC publish data relating to health, safety and welfare of its employees?	2017 Trainings / Seminars 2016 Training and Development Programs 2015 Trainings / Seminars 2014 Trainings / Seminars
c. Does the GOCC have training and development programmes for its employees?	2017 Trainings / Seminars 2016 Training and Development Programs 2015 Trainings / Seminars 2014 Trainings / Seminars
d. Does the GOCC publish data on training and development programmes for its employees?	2017 Trainings / Seminars 2016 Training and Development Programs 2015 Trainings / Seminars 2014 Trainings / Seminars
6. Stakeholders including individual employee and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this.
a. Does the GOCC have procedures for complains by employees concerning illegal (including corruption) and unethical behavior?	TPB Grievance Machinery Guidelines
b. Does the GOCC have procedures to protect an employee/person who reals illegal/unethical behavior from retaliation?	TPB Grievance Machinery Guidelines
II. Disclosure and Transparency
7. Quality of Annual Report Does the GOCC’s annual report disclose the following items:
a. Corporate objectives	TPB Strategy Map
b. Financial performance indicators	Physical Plan BED no. 2
c. Non-financial performance indicators	2017 Balance Scorecard 2016 Balance Scorecard Initial Result 2015 Balance Scorecard Final Result 2014 Balance Scorecard Final Result 2013 Balance Scorecard Final Result
d. Details of whistle-blowing policy
e. Biographical details (at least age, qualifications, date of first appointment, relevant experience, and any other directorships of listed companies) of directors / commissioners	Board of Directors
f. Training and / or continuing education programme attended by each director / commissioner	ICD Invitation letter to Director Edwin Vincent Ortiz
8. Are the Annual Reports downloadable from the GOCC’s website?	ANNUAL REPORTS

9. Corporate Governance Confirmation Statement
Does the Annual Report contain a statement confirming the company’s full compliance with the code of corporate governance and where there is non-compliance identify and explain reasons for each such issue?
10. Timely filing / release of annual financial reports
a. Are the audited annual financial report / statement released within 60 days upon receipt from COA?	1st-2nd Quarter Trial Balance 2017 Audited Financial Report FY 2016 1st-4th Quarter Trial Balance 2016 Management letter on Audit on TPB Unaudited Financial Report FY 2015 Audited Financial Report FY 2014 Audited Financial Report FY 2013 Audited Financial Report FY 2012
b. Is the annual report released within 90 days from release of audited financial report?	Audited Financial Report FY 2016 Management letter on Audit on TPB Unaudited Financial Report FY 2015 Audited Financial Report FY 2014 Audited Financial Report FY 2013 Audited Financial Report FY 2012
c. Is the true and fairness / fair representation of the annual financial statement / reports affirmed by the board of directors/ commissioners and / or the relevant officers of the company?	Audited Financial Report FY 2016 Management letter on Audit on TPB Unaudited Financial Report FY 2015 Audited Financial Report FY 2014 Audited Financial Report FY 2013 Audited Financial Report FY 2012
III. Responsibilities of the Board
11. Corporate Vision / Mission
a. Has the Board of Directors reviewed the vision and mission / strategy in the last financial year?	As stated in Part VI “For the Board’s Action and Information” No. 116-208 Minutes of the 10th Board Meeting
b. Does the Board of Directors monitor / oversee the implementation of the corporate strategy?	As stated in Part VI “For the Board’s Action and Information” No. 116-208 Minutes of the 10th Board Meeting
12. Did the GOCC achieve 90% in the PES?
13. Code of ethics or conduct
a. Are the details of the code of ethics or conduct disclosed?	Republic Act 6713
b. Does the GOCC disclose that all Directors / Commissioners, senior management and employees are required to comply with the code?	Republic Act 6713
c. Does the company disclose how it implements and monitors compliance with the code of ethics or conduct?	Republic Act 6713
14. Does the Board appoint a Nomination and Compensation / Renumeration Committee? Board Resolution 116
15. Did the Nomination and Compensation / Remuneration Committee meet at least twice during the year?
16. If yes, is the report of the Nomination and Compensation / Renumeration Committee publicly disclosed?
17. Does the Board appoint an Audit Committee? Board Resolution 116
18. If yes, is the report of the Audit Committee publicly disclosed?
19. Does at least one member of the Audit Comittee have an audit, accounting or finance background (qualification or experience)? Board of Director Ms. Margie F. Munsayac
20. Did the Audit Committee meet at least four times during the year?
21. Does the Board appoint a Risk Management Committee? Board Resolution 116
22. If yes, is the report on Risk Management Committee publicly disclosed?
23. Does at least one member of the Risk Management Committee have a background in finance and investments? Alternate Ex-Officio Member Asec. Felicitas Agoncillo Reyes
24. Board meetings and attendance
a. Are the Board of Directors meetings scheduled at the beginning of the year? (end of Q1)	As stated in Part II Board Meeting Proper letter F Minutes of the Meeting Board Resolution 1-3
b. Does the Board of Directors meet at least monthly?	As stated in Part II Board Meeting Proper letter F Minutes of the Meeting Board Resolution 1-3
c. Did the Board of Directors meet on at least 75% on their scheduled meetings?	BOD Attendance 2015 BOD Attendance 2014 BOD Attendance 2013 Certificate of Attendance of the 13th TPB Board of Directors Meeting Certificate of Attendance of the 14th TPB Business Development Committee Certificate of Attendance of the 14th TPB Board of Directors Meeting Certificate of Attendance of the 15th TPB Board of Directors Meeting Certificate of Attendance of the 16th TPB Board of Directors Meeting Certificate of Attendance of the 17th TPB Board of Directors Meeting Certificate of Attendance of the 18th TPB Board of Directors Meeting Certificate of Attendance of the 19th TPB Board of Directors Meeting
d. Has each of the directors / commissioners attended at least 90% of all the board meetings held during the year?	BOD Attendance 2015 BOD Attendance 2014 BOD Attendance 2013 Certificate of Attendance of the 13th TPB Board of Directors Meeting Certificate of Attendance of the 14th TPB Business Development Committee Certificate of Attendance of the 14th TPB Board of Directors Meeting Certificate of Attendance of the 15th TPB Board of Directors Meeting Certificate of Attendance of the 16th TPB Board of Directors Meeting Certificate of Attendance of the 17th TPB Board of Directors Meeting Certificate of Attendance of the 18th TPB Board of Directors Meeting Certificate of Attendance of the 19th TPB Board of Directors Meeting
e. Did the Board of Directors meet separately at least once during the year without the President / CEO present?	BOD Attendance 2015 BOD Attendance 2014 BOD Attendance 2013 Certificate of Attendance of the 13th TPB Board of Directors Meeting Certificate of Attendance of the 14th TPB Business Development Committee Certificate of Attendance of the 14th TPB Board of Directors Meeting Certificate of Attendance of the 15th TPB Board of Directors Meeting Certificate of Attendance of the 16th TPB Board of Directors Meeting Certificate of Attendance of the 17th TPB Board of Directors Meeting Certificate of Attendance of the 18th TPB Board of Directors Meeting Certificate of Attendance of the 19th TPB Board of Directors Meeting
25. Access to information
a. Does the GOCC have a policy that stipulates board papers for Board of Directors / Commissioners meetings be provided to the Board at least three (3) working days in advance of the board meeting?	As stated in Part V Reading and Approval of the Minutes No. 105-113 Minutes of the TPB 16th Board Meeting
b. Is the Board Secretary trained in legal, accountancy or company secretarial practices?	Atty. Marian Ivy F. Reyes-Fajardo
26. Internal Audit
a. Does the company have a separate internal audit function?
b. Does the appointment and removal of the internal auditor require the approval of the Audit Committee?
27. Risk Oversight
a. Does the company disclose the internal control procedures / risk management systems it has in place?
b. Does the Annual Report disclose that the Board of Directors / Commissioners has overseen a review of the company’s materials controls (including operational, financial and compliance controls ) and rick management systems?
c. Does the company disclose how key risks are managed?
d. Does the Annual Report contain a statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC’s Internal controls / risk management systems?
28. Board Chairman Do different persons assume the roles of Chairman and CEO? TPB Board of Directors
29. Board of Directors Development
a. Does the GOCC have orientation programmes for new Directors?	Briefing materials for New Appointive Directors – Part I Briefing materials for New Appointive Directors – Part II
b. Does the GOCC have a policy that encourages Directors / Commissioners to attend on-going or continuous professional education programmes?
c. Did the Appointive Directors attend at least 1 training for the calendar year?	ICD Invitation letter to Director Edwin Vincent Ortiz
30. Board Appraisal
a. Is an annual performance assessment conducted of the Board of Directors
b. Does the GOCC disclose the process followed in conducting the Board assessment?
c. Does the GOCC disclose the criteria used in the Board assessment?
31. Committee Appraisal Is an annual performance assessment conducted of the Board of Directors Committee?
BONUS
1. Does the GOCC practice Global Reporting Index (GRI) on its annual reports?
Disclosure and Transparency
2. Quality of Annual Report Are the audited annual financial reports / statement released within 30 days upon the receipt from COA?
PENALTY
Responsibilities of the Board
1. Are there members of the Board of Directors who hold more than five (5) positions in GOCCs and PLCs?
2. Is there non-compliance with Good Governance Conditions?

GOOD GOVERNANCE CONDITION COMPLIANCE AND REPORTS

LIST	WEBSITE LOCATION
A. Conditions Common to National Government Agencies and GOCCs
1. Transparency Seal Certification	Transparency Seal
2. PhilGEPS Posting Certification	CY 2015 CY 2014 CY 2013
3. Citizen’s Charter	Charter
4. Compliance on Government Quality Management System Standards (GQMSS)	TPB ISO Certificate TPB reconfirmation ISO Certification Trainings/Worskhops Conducted TPB Corporate Quality Policy TPB Quality Manual
5. Statement of Assets, Liabilities and Net Worth (SALN) Submission and Compliance	2016 Certification of Compliance 2015 Certification of Compliance 2014 Certification Of Compliance 2013 Certification Of Compliance
B. Conditions specific to GOCCs Covered by RA 10149
Satisfaction of all statutory liabilities, including the payment of all taxes due to the Government and declaration and payment of all dividends to the State as of the end of the applicable calendar year.	Certification 2016 GSIS Certificate Pag-Ibig Certificate Philhealth Certificate BIR Certificate
Submission and execution of concrete and time bound actions plans for addressing Notices of Disallowance (NDs) and Audit Observation Memoranda (AOMs) from the Commission on Audit	2017 Time Bound Action Plan for FY 2017 Issued COA Observations 2016 Time Bound Action Plan 2015 Concrete And Time Bound Action Plan On COA Observations 2014 AOM 2014 Time Bound Action Plan 2013 AOM And Action Plan
Posting of Information under Section 43 of GCG MC 2012-07 in the TPB Website.
Information on Board Committees and their activities	BOD Information Code Of Corporate Governance
Complete compensation package of all the board members and officers, including travel, representation, transportation and any other form of expenses or allowances	BOD Package 2016 BOD Package 2015 BOD Package 2014 BOD Package 2013 Compensation Package
Attendance record of Directors in Board and Committee meetings	BOD Attendance 2015 BOD Attendance 2014 BOD Attendance 2013
Financial and Operational Matters
Latest annual Audited Financial and Performance Report within thirty (30) days from receipt of such Report	Audited Financial Report FY 2016 Management letter on Audit on TPB Unaudited Financial Report FY 2015 Audited Financial Report FY 2014
Audited Financial Statements in the immediate past years three (3) years	Audited Financial Statement – past 3 years
Quarterly, and Annual Reports and Trial Balance submitted to COA	Audited Financial Report FY 2016 Unaudited Financial Report FY 2015 Management letter on Audit on TPB Unaudited Financial Report FY 2015 Audited Financial Report FY 2014 Audited Financial Report FY 2013 Audited Financial Report FY 2012
Current Corporate Operating Budget	Current Corporate Operating Budget
Local and Foreign Borrowings	Not applicable to TPB
Government subsidies and net lending	An appropriation from the National Government of not less than P500Million annually for at least 5 years 70 % of 50% net income of the Duty Free Philippines accruing to the Department of Tourism At least 25% of the 50% National Government share remitted by the Philippine Amusement and Gaming Corporation (PAGCOR) to the National Treasury At least 25% of the National Government share remitted by the international airports and seaports to the National Treasury Special Conditions: In NO CASE shall promotions and marketing activities receive less than 50% of the annual utilization of the Fund. Not more than 10% of the Fund shall be used for all the other administrative and operating expenses. Special Contingency Fund – 10% of the allocation for promotions and marketing budget. This shall be used in the event of emergencies to provide the TPB with sufficient resources to undertake marketing and promotions activities that will encourage sustained tourism interest in the Philippines and that will address the adverse effects of these emergencies
All borrowings guaranteed by the government	Not applicable to TPB
Any material risk factors and measures taken to manage such risks	Material Risk Factors And Measures
Performance Evaluation System	System of Rating and Ranking Supervisory Non-Supervisory Drivers
Governance Matters
Charter Statement / Mission – Vision Statements	TPB Strategy Map Mission / Vision Statements
Performance Scorecards and Strategy Map (Performance Agreement Report)	2016 Performance Agreement 2015 Performance Agreement Report 2014 Performance Agreement Report 2013 Performance Agreement Report
Organizational Chart	TPB Organizational Structure
Manual of Corporate Governance	Code Of Corporate Governance
Corporate Social Responsibility	TPB CSR Statement Palawan CSR Terminal Report Palawan CSR Photo Documentation Leyte CSR Terminal Report Leyte CSR Photo Documentation Occidental Mindoro CSR Terminal Report Occidental Mindoro CSR Photo Documentation Camiguin CSR Terminal Report Camiguin CSR Photo Documentation Customers’ Welfare Policies Customers’ Welfare Activities Environmentally-Friendly Value Chain Policies Contact Details For Complaints Of Other Stakeholders 2017 Trainings / Seminars 2016 Training and Development Programs 2015 Trainings / Seminars 2014 Trainings / Seminars
Balance Scorecard (as of September 30, 2015)	2017 Balance Scorecard 2016 Balance Scorecard 2015 Balance Scorecard 2014 Balance Scorecard 2013 Balance Scorecard
No Gift Policy Statement, approved by the GCG pursuant to Section 29 of GCG MC 2012-07	No Gift Policy Statement
Certification of Compliance for Statutory Liabilities	Certification 2016 GSIS Certificate Pag-Ibig Certificate Philhealth Certificate BIR Certificate