CORPORATE GOVERNANCE SCORECARD

PARTICULARS

FILE
I. Stakeholder Relationships
1. Does the GOCC disclose a policy that:
a.   Stipulates the existence and scope of its effort to address customer’s welfare? Customers’ Welfare Policies
b.  Elaborates its efforts to interact with the communities in which they operate? TPB CSR Statement
c.  Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development? TPB CSR Statement
2.  Does the GOCC disclose the activities that it has undertaken to implement the abovementioned policies?
a.  Customer health and safety Customer Health and Safety
b.  Interaction with the communities Laguna CSR Terminal Report
Laguna CSR Photo Documentation
Banaue CSR Terminal Report
Banaue CSR Photo Documentation
Bicol CSR Terminal Report
Bicol CSR Photo Documentation
Iloilo CSR Terminal Report
Iloilo CSR Photo Documentation
Palawan CSR Terminal Report
Palawan CSR Photo Documentation
Leyte CSR Terminal Report
Leyte CSR Photo Documentation
Occidental Mindoro CSR Terminal Report
Occidental Mindoro CSR Photo Documentation
Camiguin CSR Terminal Report
Camiguin CSR Photo Documentation
c.  Environmentally-friendly value chain Environmentally-Friendly Value Chain Policies
Environmentally Friendly
3.  Does the GOCC have a separate corporate social responsibility (CSR) report/section or sustainability report / section? TPB CSR Statement
Laguna CSR Terminal Report
Laguna CSR Photo Documentation
Banaue CSR Terminal Report
Banaue CSR Photo Documentation
Bicol CSR Terminal Report
Bicol CSR Photo Documentation
Iloilo CSR Terminal Report
Iloilo CSR Photo Documentation
Palawan CSR Terminal Report
Palawan CSR Photo Documentation
Leyte CSR Terminal Report
Leyte CSR Photo Documentation
Occidental Mindoro CSR Terminal Report
Occidental Mindoro CSR Photo Documentation
Camiguin CSR Terminal Report
Camiguin CSR Photo Documentation
Customers’ Welfare Policies
Customers’ Welfare Activities
Environmentally-Friendly Value Chain Policies
Contact Details For Complaints Of Other Stakeholders
2015 Trainings / Seminars
2014 Trainings / Seminars
4. Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights.
Does the GOCC provide contact details via the company’s website or Annual Report which stakeholders (e.g. customers, suppliers, general public, etc. ) can use to voice their concerns and/or complaints for possible violation of their rights? CONTACT US
5.  Performance-enhancing mechanisms for employee participation should be permitted to develop:
a.  Does the GOCC explicitly mention the health, safety and welfare policy for its employees? 2017 Trainings / Seminars
2016 Training and Development Programs 
2015 Trainings / Seminars
2014 Trainings / Seminars
b.  Does the GOCC publish data relating to health, safety and welfare of its employees? 2017 Trainings / Seminars
2016 Training and Development Programs 
2015 Trainings / Seminars
2014 Trainings / Seminars
c.  Does the GOCC have training and development programmes for its employees? 2017 Trainings / Seminars
2016 Training and Development Programs 
2015 Trainings / Seminars
2014 Trainings / Seminars
d.  Does the GOCC publish data on training and development programmes for its employees? 2017 Trainings / Seminars
2016 Training and Development Programs 
2015 Trainings / Seminars
2014 Trainings / Seminars
6.  Stakeholders including individual employee and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this.
a.  Does the GOCC have procedures for complains by employees concerning illegal (including corruption) and unethical behavior? TPB Grievance Machinery Guidelines
b.  Does the GOCC have procedures to protect an employee/person who reals illegal/unethical behavior from retaliation? TPB Grievance Machinery Guidelines
II.  Disclosure and Transparency
7.  Quality of Annual Report

Does the GOCC’s annual report disclose the following items:
a.  Corporate objectives TPB Strategy Map
b.  Financial performance indicators Physical Plan BED no. 2
c.  Non-financial performance indicators 2018 Balance Scorecard – 3Q Initial Result
2017 Balance Scorecard Initial Result
2016 Balance Scorecard Final Result
2015 Balance Scorecard Final Result
2014 Balance Scorecard Final Result
2013 Balance Scorecard Final Result
d.  Details of whistle-blowing policy
e.  Biographical details (at least age, qualifications, date of first appointment, relevant experience, and any other directorships of listed companies) of directors / commissioners Board of Directors
f.  Training and / or continuing education programme attended by each director / commissioner ICD Invitation letter to Director Edwin Vincent Ortiz 
8.  Are the Annual Reports downloadable from the GOCC’s website? ANNUAL REPORTS
9.  Corporate Governance Confirmation Statement
Does the Annual Report contain a statement confirming the company’s full compliance with the code of corporate governance and where there is non-compliance identify and explain reasons for each such issue?
10.  Timely filing / release of annual financial reports
a.  Are the audited annual financial report / statement released within 60 days upon receipt from COA? Audited Financial Report FY 2017
Audited Financial Report FY 2016
1st-4th Quarter Trial Balance 2016
Management letter on Audit on TPB Unaudited Financial Report FY 2015
Audited Financial Report FY 2014
Audited Financial Report FY 2013
Audited Financial Report FY 2012
b.  Is the annual report released within 90 days from release of audited financial report? Audited Financial Report FY 2017
Audited Financial Report FY 2016
1st-4th Quarter Trial Balance 2016
Management letter on Audit on TPB Unaudited Financial Report FY 2015
Audited Financial Report FY 2014
Audited Financial Report FY 2013
Audited Financial Report FY 2012
12.  Did the GOCC achieve 90% in the PES?
13.  Code of ethics or conduct
a.  Are the details of the code of ethics or conduct disclosed? Republic Act 6713
b.  Does the GOCC disclose that all Directors / Commissioners, senior management and employees are required to comply with the code? Republic Act 6713
c.  Does the company disclose how it implements and monitors compliance with the code of ethics or conduct? Republic Act 6713
14.  Does the Board appoint a Nomination and Compensation / Renumeration Committee?    Board Resolution 115
15.  Did the Nomination and Compensation / Remuneration Committee meet at least twice during the year?    No
16.  If yes, is the report of the Nomination and Compensation / Renumeration Committee publicly disclosed?    Not Applicable
17.  Does the Board appoint an Audit Committee? Board Resolution 115
18.  If yes, is the report of the Audit Committee publicly disclosed?
19.  Does at least one member of the Audit Comittee have an audit, accounting or finance background (qualification or experience)?  Board of Director Ms. Margie F. Munsayac
20.  Did the Audit Committee meet at least four times during the year?    No
21.  Does the Board appoint a Risk Management Committee? Board Resolution 115
22.  If yes, is the report on Risk Management Committee publicly disclosed?
23.  Does at least one member of the Risk Management Committee have a background in finance and investments?   Alternate Ex-Officio Member Asec. Felicitas Agoncillo Reyes
24.  Board meetings and attendance
a. Are the Board of Directors meetings scheduled at the beginning of the year? (end of Q1) As stated in Part II Board Meeting Proper letter F

Minutes of the Meeting Board Resolution 1-3
b.  Does the Board of Directors meet at least monthly? As stated in Part II Board Meeting Proper letter F

Minutes of the Meeting Board Resolution 1-3
c.  Did the Board of Directors meet on at least 75% on their scheduled meetings? BOD Attendance 2015
BOD Attendance 2014
BOD Attendance 2013
Certificate of Attendance of the 13th TPB Board of Directors Meeting
Certificate of Attendance of the 14th TPB Business Development Committee
Certificate of Attendance of the 14th TPB Board of Directors Meeting
Certificate of Attendance of the 15th TPB Board of Directors Meeting
Certificate of Attendance of the 16th TPB Board of Directors Meeting
Certificate of Attendance of the 17th TPB Board of Directors Meeting
Certificate of Attendance of the 18th TPB Board of Directors Meeting
Certificate of Attendance of the 19th TPB Board of Directors Meeting
d.  Has each of the directors / commissioners attended at least 90% of all the board meetings held during the year? BOD Attendance 2015
BOD Attendance 2014
BOD Attendance 2013
Certificate of Attendance of the 13th TPB Board of Directors Meeting
Certificate of Attendance of the 14th TPB Business Development Committee
Certificate of Attendance of the 14th TPB Board of Directors Meeting
Certificate of Attendance of the 15th TPB Board of Directors Meeting
Certificate of Attendance of the 16th TPB Board of Directors Meeting
Certificate of Attendance of the 17th TPB Board of Directors Meeting
Certificate of Attendance of the 18th TPB Board of Directors Meeting
Certificate of Attendance of the 19th TPB Board of Directors Meeting
e.  Did the Board of Directors meet separately at least once during the year without the President / CEO present? BOD Attendance 2015
BOD Attendance 2014
BOD Attendance 2013
Certificate of Attendance of the 13th TPB Board of Directors Meeting
Certificate of Attendance of the 14th TPB Business Development Committee
Certificate of Attendance of the 14th TPB Board of Directors Meeting
Certificate of Attendance of the 15th TPB Board of Directors Meeting
Certificate of Attendance of the 16th TPB Board of Directors Meeting
Certificate of Attendance of the 17th TPB Board of Directors Meeting
Certificate of Attendance of the 18th TPB Board of Directors Meeting
Certificate of Attendance of the 19th TPB Board of Directors Meeting
25. Access to information
a.  Does the GOCC have a policy that stipulates board papers for Board of Directors / Commissioners meetings be provided to the Board at least three (3) working days in advance of the board meeting? As stated in Part V Reading and Approval of the Minutes No. 105-113

Minutes of the TPB 16th Board Meeting

 
b.  Is the Board Secretary trained in legal, accountancy or company secretarial practices? Yes
Board Resolution No. 144 S. 2018
26.  Internal Audit
a.  Does the company have a separate internal audit function?
b.  Does the appointment and removal of the internal auditor require the approval of the Audit Committee?
27.  Risk Oversight
a.  Does the company disclose the internal control procedures / risk management systems it has in place?
b.  Does the Annual Report disclose that the Board of Directors / Commissioners has overseen a review of the company’s materials controls (including operational, financial and compliance controls ) and rick management systems?
c.  Does the company disclose how key risks are managed?
d.  Does the Annual Report contain a statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC’s Internal controls / risk management systems?
28.  Board Chairman

Do different persons assume the roles of Chairman and CEO?   TPB Board of Directors

 
29. Board of Directors Development
a.  Does the GOCC have orientation programmes for new Directors? Briefing materials for New Appointive Directors – Part I
Briefing materials for New Appointive Directors – Part II
b.  Does the GOCC have a policy that encourages Directors / Commissioners to attend on-going or continuous professional education programmes?
c.  Did the Appointive Directors attend at least 1 training for the calendar year? Yes
ICD Invitation letter to Director Edwin Vincent Ortiz 
30.  Board Appraisal
a.  Is an annual performance assessment conducted of the Board of Directors
b.  Does the GOCC disclose the process followed in conducting the Board assessment?
c.  Does the GOCC disclose the criteria used in the Board assessment?
31.  Committee Appraisal

Is an annual performance assessment conducted of the Board of Directors Committee?  No

 
 BONUS
1.  Does the GOCC practice Global Reporting Index (GRI) on its annual reports?
Disclosure and Transparency
2.  Quality of Annual Report

Are the audited annual financial reports / statement released within 30 days upon the receipt from COA?

 
PENALTY
Responsibilities of the Board
1.  Are there members of the Board of Directors who hold more than five (5) positions in GOCCs and PLCs?
2.  Is there non-compliance with Good Governance Conditions?

 

GOOD GOVERNANCE CONDITION COMPLIANCE AND REPORTS

LIST

WEBSITE LOCATION
A. Conditions Common to National Government Agencies and GOCCs
1.  Transparency Seal Certification Transparency Seal
2.  PhilGEPS Posting Certification FY 2016
FY 2015
FY 2014
FY 2013
3.  Citizen’s Charter Charter
Compliance on Government Quality Management System Standards (GQMSS)
4.  Compliance on Government Quality Management System Standards (GQMSS) TPB ISO 9001:2015 Certificate of Registration (3 years)
TPB ISO 9001:2015 Transition Certificate of Registration
 TPB ISO Certificate
TPB reconfirmation ISO Certification
Trainings/Worskhops Conducted
TPB Corporate Quality Policy
TPB Quality Manual
5.  Statement of Assets, Liabilities and Net Worth      (SALN) Submission and Compliance  2017 Certification of Compliance
2016 Certification of Compliance
2015 Certification of Compliance
2014 Certification Of Compliance
2013 Certification Of Compliance
B.  Conditions specific to GOCCs Covered by RA 10149
1. Satisfaction of all statutory liabilities, including the payment of all taxes due to the Government and declaration and payment of all dividends to the State as of the end of the applicable calendar year. Certification 2018
GSIS Certificate
Pag-Ibig Certificate
Philhealth Certificate
BIR Certificate
2. Submission and execution of concrete and time bound actions plans for addressing Notices of Disallowance (NDs) and Audit Observation Memoranda (AOMs) from the Commission on Audit 2017 Time Bound Action Plan for FY 2017 Issued COA Observations
2016 Time Bound Action Plan
2015 Concrete And Time Bound Action Plan On COA Observations
2014 AOM
2014 Time Bound Action Plan
2013 AOM And Action Plan
3. Posting of Information under Section 43 of GCG MC 2012-07 in the TPB Website.
Information on Board Committees and their activities BOD Information
Code Of Corporate Governance
Complete compensation package of all the board members and officers, including travel, representation, transportation and any other form of expenses or allowances BOD Package 2016
BOD Package 2015
BOD Package 2014
BOD Package 2013
Compensation Package
Attendance record of Directors in Board and Committee meetings BOD Attendance 2015
BOD Attendance 2014
BOD Attendance 2013
Financial and Operational Matters
Latest annual Audited Financial and Performance Report within thirty (30) days from receipt of such Report Audited Financial Report FY 2017
Audited Financial Report FY 2016
Management letter on Audit on TPB Unaudited Financial Report FY 2015
Audited Financial Report FY 2014
Audited Financial Statements in the immediate past years three (3) years Audited Financial Statement – past 3 years
Quarterly, and Annual Reports and Trial Balance submitted to COA Audited Financial Report FY 2016
Unaudited Financial Report FY 2015
Management letter on Audit on TPB Unaudited Financial Report FY 2015
Audited Financial Report FY 2014
Audited Financial Report FY 2013
Audited Financial Report FY 2012
Current Corporate Operating Budget Current Corporate Operating Budget
Budget and Financial Accountability Reports Statement of Appropriations, Allotments, Obligations, Disbursements and Balances – as of the Quarter ending December 31, 2018
Statement of Appropriations, Allotments, Obligations, Disbursements and Balances – as of  the Quarter ending of December 31, 2017
Local and Foreign Borrowings Not applicable to TPB
– An appropriation from the National Government of not less than P500Million  annually for at least 5 years
– 70 % of 50% net income of the Duty Free Philippines accruing to the Department of Tourism
– At least 25% of the 50% National Government share remitted by the Philippine Amusement and Gaming Corporation (PAGCOR) to the National Treasury
– At least 25% of the National Government share remitted by the international airports and seaports to the National Treasury
Special Conditions:

– In NO CASE shall promotions and marketing activities receive less than 50% of the annual utilization of the Fund.
– Not more than 10% of the Fund shall be used for all the other administrative and operating expenses.
Special Contingency Fund – 10% of the allocation for promotions and marketing budget. This shall be used in the event of emergencies to provide the TPB with sufficient resources to undertake marketing and promotions activities that will encourage sustained tourism interest in the Philippines and that will address the adverse effects of these emergencies
All borrowings guaranteed by the government Not applicable to TPB
Any material risk factors and measures taken to manage such risks Material Risk Factors And Measures
Performance Evaluation System System of Rating and Ranking
Supervisory
Non-Supervisory
Drivers
Governance Matters
Charter Statement / Mission – Vision Statements TPB Strategy Map
Mission / Vision Statements
Performance Scorecards and Strategy Map (Performance Agreement Report) 2018 Performance Agreement
2017 Performance Agreement
2016 Performance Agreement
2015 Performance Agreement Report
2014 Performance Agreement Report
2013 Performance Agreement Report
Organizational Chart TPB Organizational Structure
Manual of Corporate Governance Code Of Corporate Governance
Corporate Social Responsibility TPB CSR Statement
Laguna CSR Terminal Report
Laguna CSR Photo Documentation
Banaue CSR Terminal Report
Banaue CSR Photo Documentation
Palawan CSR Terminal Report
Palawan CSR Photo Documentation
Leyte CSR Terminal Report
Leyte CSR Photo Documentation
Occidental Mindoro CSR Terminal Report
Occidental Mindoro CSR Photo Documentation
Camiguin CSR Terminal Report
Camiguin CSR Photo Documentation
Customers’ Welfare Policies
Customers’ Welfare Activities
Environmentally-Friendly Value Chain Policies
Contact Details For Complaints Of Other Stakeholders
2017 Trainings / Seminars
2016 Training and Development Programs 
2015 Trainings / Seminars
2014 Trainings / Seminars
Balance Scorecard (as of September 30, 2015) 2018 Balance Scorecard
2017 Balance Scorecard
2016 Balance Scorecard
2015 Balance Scorecard
2014 Balance Scorecard
2013 Balance Scorecard
No Gift Policy Statement, approved by the GCG pursuant to Section 29 of GCG MC 2012-07 No Gift Policy Statement
Certification of Compliance for Statutory Liabilities Certification 2018
GSIS Certificate
Pag-Ibig Certificate
Philhealth Certificate
BIR Certificate
TPB Whistleblowing Policy and Guidelines TPB Whistleblowing Policy and Guidelines
TPB Freedom of Information Corporation Manual TPB FOI Manual